4th March 2026
Dear Councillor
Ordinary Council Meeting – Wednesday 11th March 2026, 6.30pm
You are hereby summoned to attend the Ordinary Meeting of Penyffordd Community Council to be held on Wednesday 11th March 2026 at 6.30pm.
The physical venue will be the Committee Room, Penyffordd War Memorial Institute (access via the side door near the garage) and should you wish to attend virtually via Zoom, please email or telephone the Clerk to request the meeting ID before 5pm on the day of the meeting (Local Government and Elections (Wales) Act 2021).
In accordance with the Local Government and Elections (Wales) Act 2021, the summons to attend a meeting will now be sent to members electronically. If a member wants to receive the summons in writing rather than electronically, you must give notice in writing to myself and specify the postal address to which the summons should be sent.
The agendas and papers for the meeting are enclosed.
Yours faithfully
Mrs Sarah Hughes CiLCA
Clerk & Responsible Financial Officer
Encs
PENYFFORDD COMMUNITY COUNCIL
ORDINARY MEETING – WEDNESDAY 11TH MARCH 2026
A G E N D A
1. To Receive Apologies for Absence
2. To receive any Declarations of Interest – Members Code of Conduct
3. Visitors – PCSO Daniel Sanders
4. To receive and approve the Ordinary Minutes of the 11th February 2026
5. To review and report on any Matters Arising from previous meetings
6. To receive any Public Questions/Correspondence
a) An email with suggestions for the Council Drop In Events and village planters.
7. Bank Balances and Accounts for Payment
a) To report balances of all bank accounts and to review and authorise monthly accounts for payment.
b) To approve the clerk to set up a direct debit for the Scribe Accounts package. Once this is in place the payment will be taken automatically around the first of the month and a monthly invoice sent confirming the payment of £76.80 which includes VAT.
8. Democracy and Boundary Commission Cymru
To review the DBCC 2026/27 Annual Report and decide by formal resolution of the council, which of the Commission’s determinations to adopt for 2026/27.
9. Planning Applications
a) To report and consider planning applications received from Flintshire County Council. The Council will also consider any additional applications that may be received between the issue of agenda and the meeting:
i. Notification of Appeal. FUL/000244/25. Three roomed cabin for use as a Dog Grooming salon, craft room and gym. 14, Vounog Hill, Penyffordd.
ii. Notification of Appeal. Appeal Reference: CAS-0541-X6L4Z8. Land adj. to Hawthorne Cottage, Little Mountain Road, Buckley.
iii. FUL/000142/26. Erection of single storey stables, and muck out facility and riding fields to an already equestrian field. Cross Farm, Chester Road, Penymynydd.
b) To report on the Notifications of Planning Decisions made by Flintshire County Council:
10. Flintshire County Council – Planning Enforcement Policy Consultation
Top review and consider the Flintshire County Council public consultation on its Draft Planning Enforcement Policy (January 2026). FCC have approved an extension to the closing date of the 9th March to allow the council to review and respond.
11. Flintshire County Council – Draft Community Review Report Consultation
To review the Draft Proposals for the Communities of Flintshire County Council. . The deadline for submissions for this second stage of the review is 27 March 2026.
12. Highway Safety
a) To receive an update on matters relating to Penymynydd Road and outside St John the Baptist School.
b) To receive information on the Station Roundabout works.
13. Millstone Allotments
To report on any progress of the land lease.
14. Community Litter Pick
Cllrs Ransome and Wakelam to report on the proposed Litter Pick for Saturday 28th March.
15. Penyffordd Carnival
To consider whether the council will host a stall at the WMI carnival on 20st June and to also consider providing a separate still for WoodsWork to attend.
16. Model Concerns and Complaints Policy
To review and consider adopting the new Model Policy provided by One Voice Wales, together with the proposed amendments
17. County Councillor Reports
To receive a report from the County Councillors.
18. To acknowledge and note correspondence received
19. Members Items/Future Agenda Items
20. Staffing – Confidential Report (closed session)
The public and press are cordially invited to be present. Should you wish to view this meeting on Zoom, please email the Clerk to request the meeting ID clerk@penyfforddcouncil.org or call 01244 537032 before 5pm on the day of the meeting.