4th June 2025
Dear Councillor
Ordinary Council Meeting – Wednesday 11th June 2025, 6.30pm
You are hereby summoned to attend the Ordinary Meeting of Penyffordd Community Council to be held on Wednesday 11th June 2025 at 6.30pm.
The physical venue will be the Committee Room, Penyffordd War Memorial Institute (access via the side door near the garage) and should you wish to attend virtually via Zoom, please email or telephone the Clerk to request the meeting ID before 5pm on the day of the meeting (Local Government and Elections (Wales) Act 2021).
In accordance with the Local Government and Elections (Wales) Act 2021, the summons to attend a meeting will now be sent to members electronically. If a member wants to receive the summons in writing rather than electronically, you must give notice in writing to myself and specify the postal address to which the summons should be sent.
The agendas and papers for the meeting are enclosed.
Yours faithfully
Mrs Sarah Hughes CiLCA
Clerk & Responsible Financial Officer
Encs
PENYFFORDD COMMUNITY COUNCIL
ORDINARY MEETING – WEDNESDAY 11TH JUNE 2025
A G E N D A
1. To Receive Apologies for Absence
2. To receive any Declarations of Interest – Members Code of Conduct
3. Visitor – Paul Calland (Flintshire County Council) Strategic Housing & Delivery Programme Manager
4. To receive and approve the AGM and Ordinary Minutes of the 14th May 2025
5. To review and report on any Matters Arising from previous meetings
6. To receive any Public Questions/Correspondence
7. Bank Balances and Accounts for Payment
To report balances of all bank accounts and to review and authorise monthly accounts for payment.
8. Planning Applications
a) To report and consider planning applications received from Flintshire County Council. The Council will also consider any additional applications that may be received between the issue of agenda and the meeting:
i. FUL/000408/25. Two storey side extension. 3, Wood Lane, Penyffordd.
ii. FUL/000381/25. Conversion of existing barn to dwelling. Southfields Farm, Stryt Isa, Hope.
b) To report on the Notifications of Planning Decisions made by Flintshire County Council:
i. FUL/000076/25. Retrospective two-storey rear extension. Hilton House, Chester Road, Penymynydd. Approved
ii. FUL/000245/25. Increase existing extension to over 5.00m, fit new roof. 34 Berwyn Avenue, Penyffordd. Approved
9. Community Facilities
a) Changing Rooms – To provide an update on the Hiring & Lettings Agreement with Penyffordd Football Club.
b) West View Nature Area – To report on the outcome of the Cadwyn Clwyd grant application.
10. Play Areas
a) Dobshill - To receive an update on the remedial work required at Dobshill play area.
b) Millstone - To receive an update/ progress report on the pump track project, including the amendment to the pedestrian access and to reconsider the installation of fencing off the orchard area.
11. Community Review
To consider the Flintshire County Council Community Review Questionnaire.
12. Flooding Strategy
To consider the additional information prepared by Cllr Ibbotson regarding the community text alerts.
13. Social Media Policy & Community Flooding Text Alerts
To undertake a review of the current policy and to also consider the addition of community text alerts.
14. CCTV Contractor
To report on the meeting held with the existing contractor and to consider the information in order to revise the tender document.
15. Community Walk Leaflets
To consider the proposal from Cllr Ransome for additional prints of the leaflets of the 4x walks.
16. Land Acquisition Fund
To consider the proposal from Cllr Williams for the possibility of the council starting a fund to raise money to purchase land for recreation in the village.
17. To acknowledge and note correspondence received.
18. Members Items/Future Agenda Items
The public and press are cordially invited to be present. Should you wish to view this meeting on Zoom, please email the Clerk to request the meeting ID clerk@penyfforddcouncil.org or call 01244 537032 before 5pm on the day of the meeting.