1st October 2025
Dear Councillor
Ordinary Council Meeting – Wednesday 8th October2025, 6.30pm
You are hereby summoned to attend the Ordinary Meeting of Penyffordd Community Council to be held on Wednesday 8th October 2025 at 6.30pm.
The physical venue will be the Committee Room, Penyffordd War Memorial Institute (access via the side door near the garage) and should you wish to attend virtually via Zoom, please email or telephone the Clerk to request the meeting ID before 5pm on the day of the meeting (Local Government and Elections (Wales) Act 2021).
In accordance with the Local Government and Elections (Wales) Act 2021, the summons to attend a meeting will now be sent to members electronically. If a member wants to receive the summons in writing rather than electronically, you must give notice in writing to myself and specify the postal address to which the summons should be sent.
The agendas and papers for the meeting are enclosed.
Yours faithfully
Mrs Sarah Hughes CiLCA
Clerk & Responsible Financial Officer
Encs
PENYFFORDD COMMUNITY COUNCIL
ORDINARY MEETING – WEDNESDAY 8TH OCTOBER 2025
A G E N D A
1. To Receive the Signed Declaration of Acceptance of Office – Gareth Allen
2. To Receive Apologies for Absence
3. To receive any Declarations of Interest – Members Code of Conduct
4. To receive and approve the Ordinary Minutes of the 10th September 2025
5. To review and report on any Matters Arising from previous meetings
6. To receive any Public Questions/Correspondence
a) Safety concerns with parking outside (on grass verge) of the Millstone Play Area.
7. Half Year Budget Review
a) To review the budget, summary and bank reconciliation which is to be verified by a member of Council other than the Chairman.
b) To undertake a routine check of supplier payments.
8. Bank Balances and Accounts for Payment
To report balances of all bank accounts and to review and authorise monthly accounts for payment.
9. Unity Trust Bank
For the bank signatories to sign and complete the new banking mandate with Unity Trust Bank.
10. Democracy and Boundary Commission Cymru - Draft Annual Remuneration Report for 2026–27
The DBCC Draft Annual Report 2026/27 has now been published for consultation. Comments to be submitted by 18th November 2025.
11. Planning Applications
a) To report and consider planning applications received from Flintshire County Council. The Council will also consider any additional applications that may be received between the issue of agenda and the meeting:
b) To report on the Notifications of Planning Decisions made by Flintshire County Council:
12. Development at Ash Lane, Hawarden
Cllr Ibbotson to report on the issues relating to this development in Hawarden and given the issues Penyffordd faced in planning, requests the council to offer support of solidarity.
13. Councillor Vacancies
Members to consider the Expressions of Interest received for the current vacancy.
14. Play Areas
a) Millstone – to provide an update on outstanding works.
b) Dobshill – to provide an update on the outstanding installation of the rubber matting.
15. Highway Safety
To discuss long standing issues and consider how they could possibly be addressed to put to Flintshire County Council, Highways.
a) Penymynydd Road
b) St Johns the Baptist School, Penymynydd
16. Christmas Lights and Trees – 2025
To consider the 2025 scheme and any additional lights.
17. Social Media Policy & Community Flooding Text Alerts
To undertake a review of the current policy and to also consider the proposal of a revised policy presented by the Community Engagement Working Group.
18. Emergency Planning
To consider the proposal from the Community Engagement Working Group, to develop an emergency planning framework for Penyffordd, Penymynydd & Dobshill.
19. Penyffordd War Memorial Institute
Due to poor broadband reception of the new fibre wifi , this is currently only benefitting the Committee Room and therefore the WMI are having to run two broadbands for the facility. They have requested the Community Council to pay the full costs of the new monthly fibre otherwise it will have to be cancelled.
20. Summer Playscheme 2025
To receive a report and usage figures on the playscheme held at the Millstone Play Area.
21. Engaging Today to Transform Tomorrow – Flintshire County Council Draft Consultation and Engagement Strategy
To review and consider the consultation. The aim of the Strategy is to clearly and simply set out how people can get involved, have their say on the things that matter to them and to help improve existing council services as well as helping to shape what services may look like in the future. The consultation will run from 29 September to 9 November 2025 and is open to everyone to have their say.
22. Remembrance Day
To provide details of the planned village events.
23. Youth Representative Vacancies
To advertise the current vacancies.
24. To acknowledge and note correspondence received.
25. Members Items/Future Agenda Items
The public and press are cordially invited to be present. Should you wish to view this meeting on Zoom, please email the Clerk to request the meeting ID clerk@penyfforddcouncil.org or call 01244 537032 before 5pm on the day of the meeting.