4th November 2026
Dear Councillor
Ordinary Council Meeting – Wednesday 11th November 2026, 6.30pm
You are hereby summoned to attend the Ordinary Meeting of Penyffordd Community Council to be held on Wednesday 11th November 2026 at 6.30pm.
The physical venue will be the Committee Room, Penyffordd War Memorial Institute (access via the side door near the garage) and should you wish to attend virtually via Zoom, please email or telephone the Clerk to request the meeting ID before 4.30pm on the day of the meeting (Local Government and Elections (Wales) Act 2021).
In accordance with the Local Government and Elections (Wales) Act 2021, the summons to attend a meeting will now be sent to members electronically. If a member wants to receive the summons in writing rather than electronically, you must give notice in writing to myself and specify the postal address to which the summons should be sent.
The agendas and papers for the meeting are enclosed.
Yours faithfully
Mrs Sarah Hughes CiLCA
Clerk & Responsible Financial Officer
Encs
PENYFFORDD COMMUNITY COUNCIL
ORDINARY MEETING – WEDNESDAY 11TH NOVEMBER 2026
A G E N D A
1. To Receive Apologies for Absence
2. To receive any Declarations of Interest – Members Code of Conduct
3. To receive and approve the Ordinary Minutes of the 14th October 2026
4. To review and report on any Matters Arising from previous meetings
5. To receive any Public Questions/Correspondence
6. Bank Balances and Accounts for Payment
To report balances of all bank accounts and to review and authorise monthly accounts for payment.
7. Annual Grant Applications
To approve the 2026/27 Annual Grant Application for issue.
8. Planning Applications
a) To report and consider planning applications received from Flintshire County Council. The Council will also consider any additional applications that may be received between the issue of agenda and the meeting:
b) To report on the Notifications of Planning Decisions made by Flintshire County Council.
i. TPO/000446/26. The proposed tree works include the recommendations at Section 5, Page 11, in the attached 'Millstone View Tree Risk Assessment' dated 18.02.2025. However, in the year since the Tree Risk Assessment was issued there has been a significant increase in the amount of dead wood and snapped limbs on a number of trees and as a result so the recommended works have been updated/amended. Attached 'Millstone View Sketch Plan' provides the location of the trees. The proposed tree works are as follows:- Group 2 - Oak - remove major deadwood over 50mm. Group 3 - Oak - remove major deadwood over 50mm. Group 4 - Oak - remove major deadwood over 50mm. T424 - Oak - crown clear. T425 - Oak - pollard. T426 - Oak - pollard. T427 - Oak - reduce by 1.5m, North and East side. T436 - Oak - fell to 2m. Group 5 - Mixed species (small group predominantly Oak) - remove major deadwood over 50mm. Group 6 - Mixed species (small group predominantly Oak) - remove major deadwood over 50mm. Group 7 - Oak & Rowan - remove major deadwood over 50mm. Group 8 - Oak - remove major deadwood over 50mm. Group 9 - Mixed (predominantly Oak) - remove major deadwood over 50mm. T428 - Oak - reduce weight on low North side branches. T429 - Oak - reduce weight on East and South side as part of pollard works. T1 - Dead trunk - fell below fence. T436 - Oak - fell to 2m. Millstone View, Chester Road, Penyffordd. Permitted
ii. FUL/000735/26. Proposed bungalow to dormer bungalow extension, single storey rear extension and 2 storey rear extension. Roseneath, 5, Hawarden Road, Penyffordd. Refused
9. Planning Enforcement
To receive the response from David Fitzsimons, Chief Officer for Place & Growth, regarding the councils concerns of the lack of enforcement.
10. Highway Safety
To receive an update on matters relating to:
a) St Johns the Baptist School (A5104).
b) Penymynydd Road.
11. School Transport
To discuss any update or progress on the issue of school transport for the community.
12. Play Areas
a) West View play Area:
i. Following the concerns raised by residents and the site meeting held on 20th October, to consider the additional costs incurred for the required remedial works.
b) Millstone Play Area:
i. To consider the offer from Secure Cycles to refurbish and repair the cycle repair station.
ii. To report on the recent vandalism to the litter bin.
13. Playscheme 2027 – 2029
To review the correspondence from Flintshire County Council and consider if the council will commit and participate in the playscheme for the next 3 years.
14. Village Planters and Wildflowers
To report on the progress of the donated village planters from Flintshire County Council and to also report on the proposed locations for wildflowers.
15. Millstone Allotments
To report on any progress of the land lease.
16. North Wales Fire and Rescue Authority - Have your say on our plans for 2027-28
Members to review the North Wales Fire and Rescue Authority’s consultation on the fourth annual Community Risk Management Implementation Plan 2027-2028, which will support the delivery of our five-year Community Risk Management Plan 2024-2029. The consultation closes at midnight on 13 December 2026.
17. County Councillor Reports
To receive a report from the County Councillors.
18. To acknowledge and note correspondence received
19. Members Items/Future Agenda Items
20. Staffing Matters – Confidential Closed Session
To review and consider the confidential report.
The public and press are cordially invited to be present. Should you wish to view this meeting on Zoom, please email the Clerk to request the meeting ID clerk@penyfforddcouncil.org or call 01244 537032 before 4.30pm on the day of the meeting.