PEN-Y-FFORDD
COMMUNITY COUNCIL
Minutes of the Finance Meeting held in
the War Memorial Institute on
Wednesday 9th May 2018
Present: Councillors Mr J Priddin (Chairman), Mr D Williams, Ms
C Hinds, Mr D Walker, Mrs M Jones, Mrs E Davies, Mr R Bestwick
and Dr Smith-Bellis
Absent:
In
attendance: Mrs S Hughes, Clerk
& RFO to the Council
1 x Member of the Public
10.
Apologies
Apologies
were received from Councillors Mrs S Kenworthy, Mr M Rothero, Mr R Wakelam, Mrs L Vidamour and Mr A
Wight.
11.
Declarations of Interest
There were no Declarations
of Interest received.
12.
Minutes of the meeting
held 11th April 2018
RESOLVED: these were approved as a correct record and signed by the Chairman.
13.
Matters Arising
There were no matters
arising.
14.
Penyffordd War Memorial
Refurbishment Project (Section 106 Agreement)
i.
On the recommendation of the auditor, the Clerk
prepared and circulated a draft Terms of Reference for the Council to review
and consider
ii.
The Clerk advised that she received
correspondence from Mr Guy on 8th May which had been circulated to
members of the Working Group. Members of
the Working Group felt very disappointed with the contents of the email and
that as the Council is a key stakeholder in the project that members of the
Council should be included in their process from the beginning. Cllr Williams proposed for the Council to
write again to the Institute informing them that the Council requires a more
active input into their process and also suggested providing them with a copy
of the draft Terms of Reference.
RESOLVED:
i.
The draft Terms of Reference was accepted by
the Council as a starting point and will be included on the June agenda.
ii.
A letter will be sent to Penyffordd War
Memorial Institute informing them that the Council were disappointed with their
response and that the Council as a key stakeholder require a more active input
into their process.
15.
Bank Balances
Bank
Balances as at 9th May 2018 Current £13,059.11
Deposit £85,664.18
Play Area £17,016.33
Payments
Received 30/04/2018 FCC - Precept £29,409.00
Bank
Transfers 08/05/2018 Deposit to Current £10,000.00
Unpresented
Cheques/Payments 102169 Mr R Wakelam £43.20
RESOLVED: the above be received and noted.
16.
Accounts for Payment
CURRENT ACCOUNT |
||||
Payment Method |
Payee |
Details |
Amount |
|
Int |
Flintshire County Council |
Electricity & Repair Charges -
March 2018 |
£258.81 |
|
Int |
Staffing Costs |
April |
|
£1,900.12 |
Int |
Mrs S Hughes |
Stationery, General Admin etc |
£14.18 |
|
Int |
Mrs S Davies |
Safety Clothing |
|
£48.98 |
Int |
JDH Business Services |
2017/18 Internal Audit |
|
£166.80 |
Int |
Zurich Municpal |
Annual Insurance Premium |
£TBC |
|
|
|
|
|
|
The
Clerk requested approval from the Council for 5 hours overtime which would be
processed in the next month's payroll. The increase in hours is due to year end, the
internal and external audit and GDPR, she also advised that it is anticipated a possible increase in
hours worked for the month of May.
RESOLVED:
i.
The above accounts be processed for payment and
was signed by the Chairman of Council and/or the Chairman of Finance. Payments were also countersigned by two bank
signatories.
ii.
The Council also
approved the 5 hours overtime for the Clerk which will be paid in the May
payroll.
iii.
The Council approved
and authorised the Clerk to make the payment to Zurich on receipt of the
revised quotation.
17.
Members Items (AOB)
Chair
..
13th June 2018