PEN-Y-FFORDD
COMMUNITY COUNCIL
Minutes of the Extraordinary Meeting
held in the War Memorial Institute on
Tuesday 30th July 2019
Present: Councillors
Mr J Priddin, Mr D Walker, Mrs P Ransome, Mr P Blackman, Mrs M Jones, Mr D
Williams,
Absent: Cllrs Dr J Smith-Bellis, Ms C
Hinds, Mr R Wakelam
In attendance: Mrs S Hughes, Clerk
& RFO to the Council
Due to the absence of both the Chairman and Vice Chairman, Cllr Walker
proposed for Cllr Priddin to preside at the meeting which was unanimously
agreed.
101.
Apologies
Apologies were received
from Councillors Mr A Wight, Mr R Bestwick, Mrs E Davies and Mr M Rothero
102.
Declarations of Interest
There
were no Declarations of Interest received.
103.
Double Yellow Lines
Cllr Williams advised that unfortunately Mr
Stanford was unable to attend the meeting.
He stated that since there has been an uproar
regarding the double yellow lines and in particular the layby, he would agree
that these are unreasonable and feels that the width of the layby is wide
enough for visibility.
Cllr Priddin feels that the current situation
is dangerous and that the layby should be removed with a pavement installed for
a safe passage for pedestrians.
Cllr Williams advised that he and Cllr Hinds
will be having a meeting on Friday 2nd August with Steve Jones, Anthony Stanford,
Sue Thomas and Ian Roberts whereby they will be
looking at the whole infrastructure of the village. He will email to all members details of what
measure they will be proposing and for comments and additional suggestions.
Cllr Blackman commented that we need to ensure
that there is a safe walkway for children to school. At present the current situation means that
children will be having to walk on either the road or car park which is
unacceptable. Cllr Priddin also added that this safety concern also applies to
all pedestrians.
In relation to the children walking to school,
Cllr Walker asked Cllr Williams the progress of a school crossing? Cllr Williams confirmed that he has received
no further information. Members
expressed serious concern and although a letter was sent to FCC and a response
received in June, a further letter should be sent as there is now only 4 weeks
until the school opens and there has been no consultation on the implementation
of a crossing.
Cllr Blackman expressed the community council
needs to make sure that they do all they can possibly do to ensure that FCC
provide the necessary school crossings for the safety of the children in
advance of the school opening.
RESOLVED: Cllrs Williams and
Hinds will be meeting with FCC on Friday 2nd August to review
infrastructure of the whole village. In
advance of the meeting Cllr Williams will circulate to all members the proposal
and seek any additional comments of suggestions.
A letter will be sent to FCC regarding concerns
of the school crossing. A copy will also
be passed to Mrs Mulvey, Headteacher of Ysgol Penyffordd, circulated to all
members and a copy will be uploaded to the councils
website.
104.
Penyffordd War Memorial
Refurbishment Project (Section 106 Agreement)
i. The Clerk reported as
the council did not receive any tenders she sought advice
from the SLCC. As the council have
fulfilled their responsibility of an invitation to tender, the council/WMI are
able to liaise/approach contractors for quotations.
ii. The Clerk had been
passed two costings from Ms Hubber, one of which is incomplete and the other,
on advice from Chris Rhodes (Lovelock Mitchell), further discussions would need
to be had as there are discrepancies and some costs quoted are extremely high.
The Clerk has liaised
with Chris Rhodes and Stuart Guy who both feel that no appointment of
contractor can be made at this stage.
The recommendation from
Chris Rhodes would be that no decision is made from this meeting, as no tenders
were received it has changed the purpose of this meeting. He suggested that a meeting/interview is held
with the contractor who has provided a quote to go through the quotation line
by line to review costs and ensure that they fully understand what is expected
from Phase 1. The quote they have been given
he feels may include additional works due to the fact the total was in excess of the £200k.
He was expecting the quote for Phase 1 to be in the region of £140-£150k
which would include foundation, brickwork, windows, roof basically making the
building water tight.
Cllr Priddin expressed
concern that there was limited information due to individuals with the
knowledge not being able to attend the meeting.
Cllr Williams again
stated that he would be willing to assist the WMI in obtaining grants, but he
has not been approached to do this.
Cllr Williams proposed
that the council write to the WMI requesting them to obtain 3 quotations for
each phase of the project.
iii. With
regard to
the installation of a new gate access, 3 companies were approached to provide
quotes, however, only 1 was received back and presented to the council for the
sum of £1950. The information which had
been provided was limited and therefore members unanimously agreed that they
were unsure of the exact works and were unable to compare costings.
RESOLVED:
i. No tenders were
received.
ii. Due to the limited
information, and the recommendations from Chris Rhodes and Stuart Guy, the
Council at this stage will not be appointing a contractor. The Council will request the WMI to obtain
and provide 3 quotations for each phase of the project and express that Cllr
Williams is willing to assist them in obtaining grants.
iii. It was unanimously
agreed that there was not enough information to make an informed decision. Further information will be requested from
the WMI.
105.
Accounts for Payment
To authorise the following accounts for payment:
Payment Method |
Payee |
Details |
Amount |
|
int |
Flintshire
Crane Hire |
Install
and deliver 2 x portacabins - Abbotts Lane |
£14,400.00 |
|
int |
Staffing
Costs |
Jul-19 |
|
£1,920.74 |
int |
Mr
G Davies |
Bin
Bags |
|
£3.98 |
int |
Mrs
S Hughes |
Stationery,
Travel, General Admin etc |
£14.63 |
|
Int
- Internet Banking |
£16,339.35 |
Cllr Williams informed members that there has been
an issue of the roof leaking from one of the portacabins which Flintshire Crane
Hire are addressing. He proposed that
until the work has been completed to a satisfactory state, that a proportion of
the payment should be held back.
RESOLVED: the above accounts be processed for payment and was signed
by two bank signatories. The Council agreed to make a part payment of
£10,000 to Flintshire Crane Hire and as soon as the roof has been repaired the
remaining payment of £4,400 will be processed.
106.
Members Items (AOB)
Cllr
Blackman raised a safety concern that the Street Operative has been seen
working along the bypass. Whilst his dedication is commendable, he is not
required to clear this area for his own safety.
RESOLVED: the
Clerk will liaise with the Street Operative immediately.
The extraordinary
meeting was closed at 7.45pm
Chair
.. 11th September 2019