PEN-Y-FFORDD
COMMUNITY COUNCIL
Minutes of the Annual Meeting held in
the War Memorial Institute on
Wednesday 9th May 2018
Present: Councillors Mr D Williams (Chairman), Mr J
Priddin, Ms C Hinds, Mrs E Davies, Mr D Walker, Mrs M Jones, Mr R Bestwick and Dr J Smith-Bellis
Absent:
In attendance: Mrs S Hughes, Clerk
& RFO to the Council
Jessica
Pritchard FCC Transportation
1
x Member of the Public
1.
Election of Chairman
for the year 2018/19
The Chairman invited
nominations for the election of Chairman of the Council for 2018/19. It was proposed by Cllr Davies and unanimously
agreed that Cllr J Priddin be elected as Chairman for the year 2018/19.
Cllr Williams thanked
members for their support during his year of Chairman during a turbulent
year. It had been a privilege and wished
Cllr Priddin a successful year.
RESOLVED: that Councillor J Priddin be elected Chairman
of the Council for 2018/19. Councillor Priddin
took the Chair, made and signed the declaration of acceptance of office.
2.
Election of Vice Chairman for the
year 2018/19.
The
Chairman proposed Cllr Wight be elected as Vice Chairman which was seconded by
Cllr Davies. The Chair invited further nominations for the election of Vice
Chairman of the Council for 2018/19.
The
Chairman also made a nomination for Cllr Bestwick
which was seconded by Cllr SmithBellis.
The Clerk
advised that a Vice Chair is not mandatory but is listed in the Standing Orders,
she had sought advice from the Monitoring Officer that if a situation arose
where the Council were unable to fill the position at the Annual Meeting could
it be deferred. The advice received was
that it would be unusual to delay the appointment and so the Council would need
a legitimate reason for doing so.
Cllr Walker
proposed that due to legitimate reasons of the nominated person being absence
and no other clear majority that the Election of Vice Chairman be deferred to
the June Meeting. The Chairman asked
members to vote upon this proposal which was agreed with a majority vote.
RESOLVED: the Election of Vice Chairman will be deferred to the June
Meeting.
3.
Apologies
Apologies
were received from Councillors Mrs S Kenworthy, Mr M Rothero, Mr R Wakelam, Mrs L Vidamour and Mr A Wight.
4.
Appointment of members to outside
bodies.
RESOLVED:
·
Penyffordd
Tennis Club Cllrs M Jones & Williams
·
Wood Lane
Liaison Group No
further meetings dissolved
·
Hanson
Cement Liaison Committee Cllrs
Priddin, Jones, Wakelam and Kenworthy
·
Flintshire
County Forum Cllrs
Walker & Bestwick
·
Ysgol Penyffordd, School Governor Defer
until the June Meeting
5.
Working Groups
RESOLVED:
·
Community / History / Social Cllrs: Priddin, Williams, Davies
& Jones
·
Transport Cllrs:
Walker, Hinds, Williams & Priddin
·
Environment Cllrs:
Smith-Bellis, Wakelam & Williams
·
Economy / Business Cllrs:
Walker & Wakelam
·
Housing / Planning Cllrs: Wight, Wakelam,
Bestwick, Priddin,
Williams, Hinds & Smith-Bellis
6.
Policies and Procedure Documents
The following documents had been
circulated by the Clerk prior to the meeting.
The Chair asked the Council if these had been reviewed and if any amendments
were proposed.
·
Model Code of Conduct ·
Standing Orders ·
Model Financial Regulations ·
Complaints Procedure ·
Data Protection Policy |
·
Internal Financial Controls ·
Freedom of Information Scheme ·
Investment Statement ·
Formal Risk Assessment |
RESOLVED: the above documents were reviewed, approved and adopted by
the Council.
7.
Asset Register
A copy of the Asset Register had
been circulated by the Clerk prior to the meeting.
Members advised that a number of
the bus shelters have now been replaced by FCC.
RESOLVED: the Clerk
will liaise with Jessica Pritchard FCC Transport to establish which shelters
have been replaced and update the Asset Register for approval at the June
Meeting.
8.
Community Council Insurance Policy
The Clerk reported
that last year the Council resolved they would enter into a 5
year Long Term Agreement with Zurich.
The premium has increased slightly due to the additional items added
during the year. The renewal premium
will be £1543.21 (an increase of £69.41).
She advised
that due to the removal of a number of bus shelters on the asset register, this
will impact and reduce the renewal.
RESOLVED:
the Clerk to inform Zurich of the reduction in bus
shelters and request a revised quotation.
The Council approved and instructed the Clerk to renew the Council
Insurance with Zurich and authorised her to pay the policy once the revised
quote is received.
9.
2018/19 Meeting Dates
To approve the following dates for
the 2017/18 meetings.
13th
June 2018 11th
July 2018 August
2018 No Meeting
12th
September 2018 10th October 2018 14th November 2018
12th
December 2018 9th
January 2019 13th
February 2019
13th
March 2019 10th
April 2019 8th
May 2019
RESOLVED: for the above to be the dates of the 2018/19
Council Meetings.
Chair
..13th June 2018