Ordinary Meeting Agenda - 13 / 12 / 2017




1.     Apologies  

2.     To receive any Declarations of Interest – Members Code of Conduct

3.     To receive and approve Minutes of the meetings held on 8th November 2017

4.     To review and report on any matters arising from the last meeting.

5.     Public Questions

 6.     Visitors

7.     Councillor Vacancy – Co-option

To report on the advertisement and approve the Notice of Co-option.

 8.     Consultations

                   i.    Pre-Deposit Proposals Public Consultation (Preferred Strategy) Flintshire Local Development Plan 2015 –2030: To review the consultation documents which is open for comments until Thursday 21 December.

View Flintshire Local Development Plan - Preferred Strategy
View Flintshire LDP Comment Form

                 ii.    Consultation – Guidance for Principal Councils on the Review of Communities : To review the guidance received from the Local Democracy and Boundary Commission For Wales.

View Boundary Commission Review Documents

9.     Transport/Services

                   i.    Bus Shelters: To report on the proposed works to the shelters on Chester Road, Vounog Hill and Hawarden Road (Millstone).

                 ii.    Community Transport – To report on the usage of the service and potential cost implications for the community council for the next financial year.

                iii.    To report as appropriate

10.  Community Council Draft Estimates for 2018/19

To consider the Council’s draft estimate for 2018/19 in preparation for the 2018/19 Precept.

11.  Millstone Playing Field

                   i.    To review progress of the Signage

                 ii.    Cllr Williams to report on costs for chain link fencing and soundproofing

                iii.    To report on the repairs needed to the mesh surrounding the Muga

                iv.    To report as appropriate

12.  CCTV Cameras

 To report on the progress of the CCTV camera and to consider the options available for the monitoring and retrieval of footage.

13.  Youth Club Building and Surrounding Site

                   i.    To consider and review Community Asset Transfer options.

                 ii.    To report as appropriate.

14.  Committee / Steering Group

To consider setting up either a committee or steering group for:

· S106 War Memorial Institute Project

· Working with groups, clubs and organisations to establish how the Council may assist with the future needs of the village.

15.  Council Website

To receive a report on the new designed council website.


16.  Community Newsletter

To consider the production and distribution of a Community Council Newsletter.

17.  Defibrillator

Cllr Hinds to report on the required planning permission and the location of the signs.

18.  Public Question & Answers

To consider implementing a public Q&A session before the monthly meeting.

19.  Welsh Government – Review of the Community and Town Councils

An Independent Review Panel has been set up to consider the future role of Community and Town Councils and has provided a short questionnaire for completion.

 View Review Consultation Document

20.  Play Sufficiency Professional Development Programme

To consider a unique continuing professional development programme being offered by FCC and Play Wales.

21.  Planning Applications

a)     To review and consider Planning Applications received.

                      i.    Notification under Article 12 – Amendments to submitted application.  Ref: 057396.  Application for approval of reserved matters for the erection of 40 dwellings following outline approval ref: 053656.

                     ii.    Notification that the Public Inquiry is required to run for an additional day and will be recommended at the Royal British Legion on 11th December at 10.00am.  Ref: 055590. Planning Appeal Ref: APP/A6835/A/17/3174699. Erection of 190 dwellings and ancillary development.  Land at Chester Road, Penymynydd.

                   iii.    Notification that an Inspector has been appointed by the Welsh Minster to determine this application and a Public Inquiry will be held on Theatre Clwyd on 16th January 2018 at 10.00 am.  Ref: 056694.  Appeal Ref: APP/A6835/A/17/3182034.  Construction of 32no dwellings including vehicle access point, pubic open space, car parking and landscaping.  Land at Hawarden Road, Penyffordd.

                    iv.    Ref: 057733.  Proposed two storey rear extension.  86 Vounog Hill, Penyffordd.


b)     To receive Notifications of Planning Decisions made by Flintshire County Council.

                      i.    Ref: 057525.  Conversion of loft space into bedrooms by using a dormer roof to the rear elevation.  32 Green Park, Penymynydd.  Refused


c)     To review ongoing Planning Applications.

                      i.    Ref: 057599.  Erection new build primary school, associated external works, additional vehicular access point and formation of temporary site access to existing Penyffordd Infants School site.  Ysgol Penyffordd, Abbotts Lane, Penyffordd.

                     ii.    Ref: 055590.  Erection of 190 dwellings and ancillary development.  Land at Chester Road, Penymynydd

                   iii.    Ref: 057388.  Outline application for the erection of up to 36 units of over-55 retirement housing, open space and associated infrastructure with details of site access.  Land south of Rhos Road, Penyffordd. 

                    iv.    Ref: 056694.  Construction of 32no. dwellings including new vehicle access point, public open space, car parking and landscaping.  Land at Hawarden Road, Penyffordd.


22.  Correspondence

To acknowledge and note correspondence received.

23.  Members Items (AOB) 

Alan Wight